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SharePoint Glossary

Access control list (ACL)
Contains a list of users or groups and their security permissions. Identifies who can update, modify, or delete an object on a computer or resource on the network.
Active Directory
The Active Directory stores information about a variety of objects in the network. Importantly, user accounts, computer accounts, groups, and all related credential information used by windows and SharePoint.
Active Directory Federations Services (ADFS)
A web Single Sign-On (SSO) service that enables the authentication of users of multiple web applications by implementing claims-based authenication between different Active Directory forests.
Active Server Pages (ASP pages)
Technology that allows Web developers to combine scripts and HTML code to create dynamic Web content and Web-based applications.
Active Server Pages for .NET (ASP.NET pages)
A set of .NET classes used to create Web-based, client-side (Web Form) and server-side (Web Service) applications. ASP.NET was derived from the Microsoft Active Server Pages (ASP) Web technology and adapted for use in the .NET Framework. Also called managed ASP and formerly known as ASP+.
Administration port
The Internet Information Services (IIS) virtual server and port used for SharePoint Central Administration
Alert
A feature that notifies a user by e-mail when there is a change to an item, document, list, or document library on the Web site. For example, a user can create an alert to receive an e-mail message whenever a document is updated in a specific document library.
Alternate Access Mapping
This technology is used to add multiple internal URL addresses to a SharePoint Site. Each URL is a replacement for the base address provided by the web.
Anonymous authentication
Authentication method that provides access to users who do not have user accounts on the server computer.
Anonymous user access
The ability to gain access to a Web server on which one does not have an account. Usually, anonymous users have more restricted access rights than users with accounts.
Application pool
In Internet Information Services (IIS), a group of one or more URLs served by a worker process.
Attachment
An external file that is included with an email message or associated with an item in a SharePoint list.
Audience
Groups of users, who meet certain criteria, created for targeted distribution of information. Users are said to be a member of an audience if they meet that audience’s membership criteria. The criteria are associated with properties found in the Active Directory.
Basic authentication
Authentication protocol supported by most Web servers and browsers. Transmits the user name and password in clear text.
Breadcrumbs
A form of text-based Web Site Navigation that displays a series of sequential links so that users can see where the current Web page is located within the Web site.
Business Connectivity Services (BCS)
A new service that empowers users (who have sufficient access rights) to pull in external data use in SharePoint.
Business Data Catalog (BDC)
For connecting with other lines of business (enterprise level feature)
Check in
Releases the lock for editing and enables other users to view the updated file or check out the file.
Check out
Enables users to lock a file while editing it to prevent others from overwriting or editing it inadvertently. Only the user who checks out a document can edit the document.
Child (Children)
This term helps show hierarchy within SharePoint, specifically within sites. A child site is a subsite of the top-level, or parent, site.
Configuration database
The SQL Server or SQL 2005 Express database that contains the configuration information for a Windows SharePoint Services server or server farm.
Configuration property
A property that allows an administrator to control Windows SharePoint Services settings.
Connection type
The type of Web Part connection, such as Provide Row To, which passes a row of data from one Web Part to another Web Part, or Get Filter From, which gets a value from one Web Part and filters the data in another Web Part based on that value.
Content database
The SQL Server or MSDE database that contains the content for one or more SharePoint sites.
Content Page
The .aspx page that displays specific content in your site through the use of web parts. It is used in combination with a specific master page to create the rendered page that is displayed in your browser.
Content Placeholders
The server controls placed on a master page that marks where specific content from the content page should be inserted when rendering the page for display in browser.
Content Type
A named and uniquely identifiable collection of settings and fields that store metadata for individual items in a SharePoint list. One or more content types can be associated with a list, which restricts the contents to items of those types.
Cross-site group
A custom security group that applies to more than one Web site. A cross-site group can be assigned to a site group as if it was a single user.
Dashboard
A view that displays user relevant information. Most Dashboards are built to report on data and or information collected within the solution.
Data Validation
The process of testing the accuracy of data; a set of rules that specify the type and range of data that users can enter.
Database Migration
An upgrade approach that migrates content databases from servers in the SharePoint environment to new servers in a SharePoint environment
Default View
The view of a list that is defined by the owner of the list to appear when users browse to the list without specifying a view.
default.master
The master page used by all pages stored in the content database of the SharePoint site. The default.master is located in the Master Page gallary of your SharePoint site
Digest Access authentication
Authentication method that transmits user names and passwords in a secure format.
Discussion server
A computer that stores discussion text and information about the location of the file being discussed.
Discussion thread
In a discussion board or Web discussions, a series of messages or comments in which replies to a message or comment are nested directly under it, instead of the messages or comments being arranged in chronological or alphabetical order.
Document Center
A document library template that is preconfigured to store a large quantity of documents.
Document library
A folder where a collection of files is stored and the files often use the same template. Each file in a library is associated with user-defined information that is displayed in the content listing for that library.
Document Workspace site
A Web site based on the Document Workspace template that workspace members use for discussing, editing, and working together on a document.
Excel Services
This is a completely new service that allows organizations to store and access Excel files off the SharePoint server. Files may be created in Excel 2007 and set up with publishing rules that can incorporate things like which sheets to show, which formulas are fixed or hidden, which cells or ranges are editable, etc. Once published, a user can click the file in SharePoint to open it in Excel with these rules set. All formula calculations also occur on the server and not within Excel itself which allows for centralizing Excel formulas in a single place. The large number of features and development options allow users to create very rich and dynamic sites for intranet, extranet, and internet usage.
Extend
The process of applying Windows SharePoint Services to a virtual server.
External content type
A reusable collection of metadata that defines a set of data from one or more external data sources, the operations avaialble on that data, and connectivity information related to that data.
External List
A list of items of an external content type.
Extranet
An external Web site for an organization; usually secured so that only authorized users can gain access to it.
Feature
A package that can be activated or deactivated at either the site or site collection level. Each feature varies considerably so you must refer to it’s description to understand the impact of activating or deactivating a specific feature.
Full-text search index
An index that allows users to perform a full-text search on a Web site.
Fully Qualified Domain Name (FQDN)
An umabiguous domain name that specifies a computer's exact location in the DNS hierarchy consisting of the hostname and the domain name
Ghosted Page
A ghosted page is a page in SharePoint which is not stored in the database instead it reference a file which exists in the server’s file system. These reference files are common for all the website/site collection within that SharePoint server, i.e., if you modify a reference file then that change will reflect in all the websites/site collections within that SharePoint server automatically.
Governance
A set of policies and procedures that define how a SharePoint environment will be used and managed by an organization.
Home page
Main page of a Web site. Usually has hyperlinks to other pages, both inside and outside the site.
iFilters
A free plugin that allows Windows Indexing Services to index different file formats. Allow SharePoint to index, read, and recognize files such as PDF.
Integrated Windows Authentication
Also known as Windows NT Challenge/Response authentication. Authentication method that encrypts user names and passwords in a multiple transaction interaction between client and server.
Internet Information Services (IIS)
Software services from Microsoft that support Web site creation, configuration, and management, along with other Internet functions. Internet Information Services include Network News Transfer Protocol (NNTP), File Transfer Protocol (FTP), and Simple Mail Transfer Protocol (SMTP).
Intranet
An internal Web site for an organization.
ISAPI
Internet Server Application Programming Interface. A Web server application-development interface, developed by Process Software and Microsoft, that can be used in place of CGI.
Item
An individual entry within a SharePoint list. Each list item can have multiple columns associated with it depending on the list it is contained within and, depending on the content type of the item.
Jscript
An object-based scripting language distantly and loosely related to Java. JScript code is inserted directly into an HTML page.
Key Performance Indicator (KPI)
A predefined measure that is used to track performance against a strategic goal, objective, plan, initiative, or business process. A visual cue is frequently used to communicate performance against the measure.
Library
A folder where a collection of files is stored. Additional user-defined Information (such as title, description, version, and date modified) can be stored with each file and displayed in the library’s view.
List
A table of data for storing information. Lists are used to provide contacts, links, tasks, threaded discussions, and other collaboration features. Custom lists can be created to store many other kinds of information.
List Template
An XML-based definition of list settings, including fields and views, and optionally list items. List templates are stored in .stp files in the list template gallery.
Local administrators group
The group of users who have permission to perform administration tasks on the local server computer. The permissions for this group are set by using the administration tools for the operating system.
Locale ID (LCID)
A 32-bit value defined by Windows that consists of a language ID, sort ID, and reserved bits. Identifies a particular language. For example, the LCID for U.S. English is 1033 and the LCID for Japanese is 1041.
Lookup Column
A column of the Lookup type that allows a user to select items from another list/library. This column can also bring in extra data/fields from the list it is referencing.
Major Version
An iteration of a document, or list item that is ready for a larger group to see, or has changed significantly since the previous major version. For an item on a SharePoint site, the minor version is always zero for a major version.
Managed Term
A specialized SharePoint Services site. Can be created directly in SPS or in Outlook as a part of a meeting request. Should not be confused with Live Meeting, etc.
Master page
The masterpage is the structural content which often surrounds your site. Often it makes up the header and footer of the site and may or may not also contain the left navigation. Typically if you have multiple masterpages these will significantly alter the look of each site they are applied to.
Meeting Workspace site
A Web site based on a Meeting Workspace site template that is used for planning, posting, and working together on meeting materials, and following up after a meeting or series of meetings.
Metadata
Data about data. This is often seen in the form of column values in a SharePoint library or list, but can take many other forms.
Microsoft Data Engine (MSDE)
A data store based on Microsoft SQL Server technology, but designed and optimized for use on smaller computer systems, such as a single user computer or a small workgroup server. Also known as Microsoft SQL Server Desktop Engine.
Minor Version
For an item on a SharePoint site, the minor version number is never zero and is incremented for each new version of an item, unless a major version is explicitly published. When minor versioning is disabled on a SharePoint site, only major version numbers are incremented, and the minor version is always zero.
MOSS
Microsoft Office SharePoint Server 2007 – The fully licensed product in 2007 (note there is still enterprise and standard variations)
Multihosting
The ability of a Web server to support more than one Internet address and more than one home page. Also called multihoming.
Network domain name
A group of users in a network who share a common set of shared resources, such as server disk drives and printers. A large network may have several domains based upon the needs of each set of users.
Orphaned Objects
Objects in the content database that no longer have a valid parent object, For example, a document library that still exists in the database even though the website that housed the library has been deleted.
Out of the box (OOTB/OOB)
Out of the box. Typically in SharePoint this represents the components and features shipped with the product. As in the existing web parts, and templates in the product.
Page layout
A dynamic Web template that is stored as a document. It contains content placeholders that bind to fields of a publishing page. A page layout has an associated content type that determines which publishing pages it can be bound to. The page layout can contain webpart zones, as well as webparts. In SharePoint think of the Masterpage as the wrapper for page layouts.
Parallel workflow
See workflow
Parent
A parent site is the top-level site; it can have one or several children, or subsites.
Permission
A rule that is associated with something to regulate which users can gain access to that something and in what manner.
Permission Level
A set of permissions that can be granted to users, distribution lists or SharePoint groups on an entity such as a site, list, folder, item, or document.
Personal Site
A type of SharePoint site that is used by an individual user for personal productivity. The site appears to the user as My Site.
Personal view
A view of a list, SharePoint document library, or Web Part Page that is available only to a particular user. The personal view of a Web Part Page uses a combination of shared property values and personalized property values. Changes made to a personal view apply only to the list, library, or page in that view and are therefore visible to that user only.
Personalized Web Part
A shared Web Part that has been modified by a user in personal view. The changes made to a Web Part personalized in this way are visible only to the user who made those changes.
Private Web Part
A Web Part added to a Web Part Page by a user who is working on the page in personal view. Private Web Parts are available only to the user who added or imported the Web Part.
Published Version
The version of a list item that is approved and can be seen by all users. The user interface (UI) version number for a published version is incremented to the next positive major version number and the minor version is zero. and minor version.
Publishing Page
Publishing pages are pages under /Pages/ document libraries on each site that include specific content types. Content for these pages are stored in this document library like columns in a list, with each column storing data for a page field.
Quick Launch
A navigation control that adjust dynamically to provide local navigation to lists, libraries, and subsites within the context of a specific site. Basically, this is the left hand navigation.
Quiet installation
Also known as unattended installation. An installation run by using the /q command-line option that runs without generating any user prompts.
Quota
A way to specify limits to the amount of storage or number of users a Web site can use.
Quota template
The specific set of quota limits to apply to a site or to all sites on a virtual server.
Really Simple Syndication (RSS)
Standardized XML file providing a listing of most recent additions or changes made to a list, library, or site
Recycle Bin
A container for items that are deleted. Items in this container are visible to users with the appropriate permissions and to site collection administrators and can be recovered or removed (default of 45 days before they are automatically emptied).
Remote host
A Web server on a separate server computer. A remote host is connected to other servers by way of a network connection.
Ribbon
A new feature introduced in Microsoft Office 2007 that is now utilized in SharePoint 2010 which displays the features normally found in menus (e.g. “File”) in an easy to navigate panel within the header of the page.
Rights
File and folder-level permissions that allow access to a Web site.
Scalable Hosting Mode
A cofiguration of WSS 2.0 that allows your server farm to host several top-level sites on the same virtual server using the same IP Address.
Scripting language
A programming language designed specifically for Web site programming. Examples include JScript and Microsoft Visual Basic Scripting Edition (VBScript).
Search scope
A list of attributes that define a collection of items to be filtered/returned in searches.
Secure Sockets Layer (SSL)
A proposed open standard that was developed by Netscape Communications for establishing a secure communications channel to prevent the interception of critical information, such as credit card numbers.
Server farm
A central group of network servers maintained by an enterprise. A server farm provides a network with load balancing, scalability, and fault tolerance. In some configurations, multiple servers may appear to users as a single resource. Each SharePoint farm has a single, unique configuration database where information and configuration settings for the farm are registered. Each server in the farm relies on that configuration database to get information about the farm and to provide services in the farm.
Shared Document Library
A document library that is included by default in the Team Site site template.
Shared view
A view of a list, document library, or Web Part Page that every user with the appropriate permissions on a site can see. The shared view of a Web Part Page uses shared property values. Changes made to a shared view apply to the list, library, or page as it appears to all users.
Shared Web Part
A Web Part added to a Web Part Page by a user who is working on the page in shared view. Shared Web Parts are available to all users of a Web Part Page who have the appropriate permissions.
SharePoint Designer
SharePoint Designer is a free tool which allows users to modify pages, and customize their SharePoint sites in more powerful ways than the out of the box GUI interface.
SharePoint Foundation (Server)
This is the next version of WSS renamed. This version has no licensing costs (aside from infrastructure it runs on) and has less functionality than the full copy of SharePoint Server.
SharePoint Server
The new product/platform name. No longer called MOSS or Microsoft Office SharePoint Server.
Site
A group of related Web pages that is hosted by an HTTP server on the World Wide Web or an intranet. The pages in a Web site generally cover one or more topics and are interconnected through hyperlinks. Most Web sites have a home page as their starting point.
Site Collection
A set of Web sites on a Web application that has the same owner and share administration settings. Each site collection contains a top-level Web site and can contain one or more sites (or subsites). There can be multiple site collections on each Web application. A site collection can use only a single content database. Everything is now a site collection: a portal is a site collection where Home is the top-level Web site and the areas are sites (or subsites), a channel hierarchy is a site collection where the root channel is the top-level Web site and sub-channels are sites (or subsites).
Site Collection administrator
A user who has administrative permissions for a site collection. The Site collection administrator must be a valid Active Directory user.
Site Definition
A directory on the front-end Web server containing the .xml files and .aspx page templates that define a blueprint for the site. See also: standard site definition,customized site definition.
Site group
Site groups are custom security groups that apply to a specific Web site. Users are assigned to site groups to grant them permissions on a SharePoint site.
Site Template
A file (.stp) that is used as a blueprint when creating new sites. It contains a shapshot of an existing site and will create a clone of what the site looked like when the snapshot was created.
SQL Server
A server with an installed configuration of Microsoft SQL Server with a configured database. SharePoint uses SQL Server for storing information.
Standard site definition
An out-of-the-box site definition that has not been customized.
Static Web Part
A Web Part added to a Web page (.aspx) and that is not in a Web Part zone.
Stsadm.exe
SharePoint Team Services Administration - A command-line interface tool that allows you to administer SharePoint servers and sites from the command line.
Sub-site
A named subdirectory of the top-level Web site that is a complete Web site. Each subsite can have independent administration, authoring, and browsing permissions from the top-level Web sites and other subsites.
Survey
A Web site component that enables users to respond to a set of questions specified by the creator of the survey. Results are tallied in a graphical summary. Requires a Web server that is running Windows SharePoint Services.
Term set
A collection of related terms. For example, the term set named “milestone” could include the terms “M0” “M1” “M2” “Alpha” “Beta1” “Beta2” “RC1” “RC2” and “RTM.”
Term Store
The storage center for each selectable option available in the profile form. This allows administrators to control what selections are available for each field within the profile.
Theme
A group of files (CSS, images) that allow you to define the appearance (look and feel) of Web pages. Themes in ASP.NET 2.0 and themes in SharePoint Products and Technologies work in the same way. Themes are used to help organizations to brand their portals and team sites. Office SharePoint Server 2007 includes a set of predefined themes. However, as a developer, you can create custom themes for your company.
Tool pane
A task pane on a Web Part Page used to browse, search for, and import Web Parts from Web Part galleries, and to modify custom and common Web Part properties.
Tool part
A control in the tool pane that allows users to set properties, execute commands, invoke wizards, and manipulate Web Parts on a Web Part Page.
Top-level Web site
The default, top-level site provided by a Web server or virtual server. To gain access to the top-level Web site, you supply the URL of the server without specifying a page name or subsite.
Unghosted page
All the pages in a SharePoint website which are stored in the content database are referred as unghosted pages. All the unghosted pages are specific to that SharePoint website only, ie, changes done in an unghosted pages will not reflect in other websites within that SharePoint server.
Uniform Resource Locator (URL)
An address that specifies a protocol (such as HTTP or FTP) and a location of an object, document, World Wide Web page, or other destination on the Internet or an intranet. Example: http://www.microsoft.com/.
Usage analysis
Data collected to evaluate how a Web site is being used, such as visitor user names, number of visits to each page, and the types of Web browsers used.
User locale
Setting that determines formats and sort orders for date, time, currency, and so on. Also known as regional settings.
Versioning
The process of creating a backup copy of a document or picture whenever a revision is saved to the library.
View
A named collection of settings for querying and displaying items/documents in a SharePoint list/library. There are two types of views: Personal, which can be used only by the user who creates them; and Public, which can be used by all users who have access to the site.
Virtual server
A virtual computer that resides on an HTTP server but appears to the user as a separate HTTP server. Several virtual servers can reside on one computer, each capable of running its own programs and each with individualized access to input and peripheral devices. Each virtual server can have its own domain name and IP address.
Visual Basic Scripting Edition (vbscript)
A subset of the Visual Basic for Applications programming language optimized for Web-related programming. As with Microsoft JScript, code for VBScript is embedded in HTML documents.
Web address
The path to an object, document, file, page, or other destination. An address can be a URL (Web address) or a UNC path (network address), and can include a specific location within a file, such as a Word bookmark or an Excel cell range. Also known as address.
Web Application
A virtual server that resides on an HTTP server but appears to the user as a separate HTTP server. Several Web applications can reside on one computer, each capable of running its own programs and each having individualized access to input and peripheral devices. Each Web application can have its own domain name and IP address.
Web discussion
Comments that users attach to Web pages and documents. Known as Web discussions to differentiate from discussion boards. Requires a Web server that is running SharePoint Team Services or Windows SharePoint Services.
Web Part
A modular unit of information that consists of a title bar, a frame, and content. Web Parts are the basic building blocks of a Web Part Page. A Web Part is the combination of a Web Part Description file (.dwp) and a Web Part assembly file (.dll). All Web Parts are based on Web Custom Controls.
Web Part description file (.dwp)
An XML file that defines default property settings for installing a Web Part, including references to any other files required to run and display the part.
Web Part Page
A special type of Web page that contains one or more Web Parts. A Web Part Page consolidates data, such as lists and charts, and Web content, such as text and images, into a dynamic information portal built around a common task or special interest.
Web Part Zone
A container with a set of properties that can be configured to control the organization and format of Web Parts on a Web Part Page. Web Part zones can also be used to provide protection against changes to Web Parts.
Web server
A computer that hosts Web pages and responds to requests from browsers. Also known as an HTTP server, a Web server stores files whose URLs begin with http://.
Web Solution Package (WSP)
A solution file .wps is a deployable and reuseable package containing features, assemblies, and site definitions that can be applied to your SharePoint environment.
Workflow
The automation of business processes, where business documents and tasks are passed automatically from one user to another for action, according to a set sequence. - Parallel: The document is distributed to multiple receivers at the same time. - Serial: The document is travelling through the process one step at the time.
Workspace site
A subsite based on the Shared Workspace or Meeting Workspace site templates.

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